The CSID is an information code that is sent from the computer when it receives a fax. Click Next to Continue. Now we need to decide what to do when a fax is received. We can send it to the printer or we can store it locally on our computer as a document. In our case we will automatically print our fax on our Alps printer. Click Next and click the Finish button to finish.
We have a separate article which describes how to send a fax in XP. We need to install our faxing hardware and then add the fax service. Receiving is not enabled by default, so we have to enable it during set up. When we receive a fax, we can print it on a printer or we can store it locally on our computer as a document. This site uses Akismet to reduce spam.
Learn how your comment data is processed. Before you start Objectives: learn how to install fax services in XP. Prerequisites: no prerequisites. Key terms: faxing, enable, install, service, configuration, hardware, add Preparation There are several things that we have to have and do before we can use faxing in XP. Image Select Disable transmission of outgoing faxes to prevent faxes from being sent from the Outgoing folder.
Clear this check box to restart fax transmissions. The outbox folder is the queue of all faxes that are waiting to be sent or are in the process of being sent. If you send faxes using multiple fax devices, the outbox is the collective queue for all these devices. After a fax is sent successfully, it is moved to the archive. Administrators can use Fax Service Manager to configure the following properties for the outbox and outgoing faxes:.
Include banner. You can add a banner to outgoing faxes. A banner is text that is added to each page of a transmitted fax. The banner format cannot be modified. However, if all the banner information does not fit, a shorter version appears. Information in a banner includes:. Allow use of personal cover pages. You can enable users to attach custom cover pages to outgoing faxes.
If you do not enable this feature, then users connecting to a fax server with a remote fax printer connection can only choose cover page templates located on the fax server computer. You can specify that the TSID specified for the device should be used. If you do not enable this option, the TSID used in the outgoing fax is the sender's fax number, as specified on the Sender Information properties page.
However, if you send a fax programmatically, the TSID parameter specified in the application programming interface API will be used instead of the sender's fax number.
Number of retries. You can set the number of retries for attempting to resend faxes following an unsuccessful connection attempt or transmission failure. If the maximum number of retries is reached, the outgoing fax remains in the outbox until it is deleted or until you restart the failed transmission. Retry after. You can set the number of minutes between attempts to retry fax transmission.
When the maximum number of retries has been exhausted, the user can restart the transmission, which resets the transmission attempts. Discount rate start and stop. You can specify times when discount rates for the fax line apply and send faxes during these times. A discount rate fax job can never start transmission outside the specified discount period.
However, for a long fax, a discount rate fax job might have some part of its transmission outside the specified discount period.
Automatically delete faxes older than. You can specify that failed faxes in the fax queue should be automatically deleted periodically. The fax queue consists of the Outbox folder and Incoming folder. Select Include banner to print transmission information on the edge of each page of outgoing faxes. Select Allow use of personal cover pages to allow users to use cover pages from their personal cover pages folder when sending faxes.
In Number of retries , enter the number of times to attempt to resend a failed outgoing fax. In Retry after , enter the number of minutes to wait before trying to resend a failed outgoing fax. In Discount rate start , specify the time at which discount line rates will be taken into account when sending faxes.
In Discount rate stop , specify the time at which discount line rates will no longer be taken into account when sending faxes. Delivery notification receipts provide users with information about the success or failure of their sent faxes. The following options can be configured for delivery receipts:. Enable SMTP e-mail receipts delivery. An e-mail receipt is sent to the user who sent the fax, to confirm whether the fax has been sent correctly.
To configure this option, you must specify an e-mail address from which receipts will be sent to fax senders, the IP address of the SMTP server, and the port number of the SMTP service. You must also select the appropriate authentication method for accessing the SMTP server. The following authentication methods can be chosen:. Anonymous access. All users can access the SMTP server, which in effect disables authentication. Basic authentication. You can specify a user name and password for access to the SMTP server.
The password is sent over the network in standard text. Integrated Windows Authentication. After this receipt option is enabled and configured, a user who sends a fax by using Windows Fax and Scan or using Fax Console in Windows XP can request an e-mail to confirm that the fax was sent without error. In From e-mail address , type the e-mail address from which the receipt will be sent.
You can use Outgoing Routing in Fax Service Manager to configure routing rules for outgoing faxes to optimize use of available fax devices. You can use Fax Service Manager to create groups of one or more fax devices, and then associate outgoing rules with these groups. For example, you can designate specific fax devices to send faxes to only specific destinations.
By default, there is a group, All devices , that cannot be deleted. You can add or remove groups, or devices from groups, at any time. A device can also belong to one or more groups simultaneously. When you create a new group, it is not active until you add a fax device to it. Groups that do not contain devices display a mark over the group folder icon. Outgoing faxes are routed to groups according to the outgoing routing rules.
Fax Service Manager notes the destination of the fax, routes it to the appropriate group, and accesses the first available device in that group for transmission. In the left pane, double-click Fax , double-click Outgoing Routing , right-click Groups , point to New , and then click Group. To perform this procedure, you must first have created a group. You can add or remove devices from groups at any time. Fax devices in a group can be sorted into priority order, so that the highest priority device in a group will attempt to send a fax first.
If it is busy, the next highest priority device will attempt to send. In the left pane, double-click Fax , double-click Outgoing Routing , and then double-click Groups. Right-click the group to which you want to add a device, point to New , and then click Device s. To change the priority order of devices within a group, in the right pane, right-click a device, click Move Up or Move Down , and then click Yes to confirm.
To later remove the device from the group, in the right pane, right-click the device, and then click Delete. You can use Fax Service Manager to create rules for routing outgoing faxes. For example, you can create a group for local destinations and another for domestic long distance destinations, or a group for a specific foreign destination.
Using these rules helps you ensure that your fax devices are used efficiently, and outgoing faxes do not spend idle time in queues. If all of the devices in a group are constantly busy, or if faxes accumulate within queues, check the group and rule configurations. In the left pane, double-click Fax , and then double-click Outgoing Routing.
Setting up a modem The first step is to attach a fax modem to your server and verify that the modem is functional.
There really isn't anything special you have to do at this point; just select the Phone And Modem Options command from the Control Panel, enter your area code and any special dialing options, and then use the Add button on the Modems tab to install a driver for your modem.
Installing the Fax Service Once your modem is set up, you need to install the Fax Service onto your server. This service is included in all editions of Windows Server except the Web edition. Scroll through the list of Windows components until you locate the Fax Services option. Select this option and then click Next. Windows will prompt you for your Windows Server installation CD and begin copying the necessary files. Installing the Fax Service will consume roughly 22 MB of hard disk space.
Create a fax printer The next step in the configuration process is to create a fax printer. The Fax Service handles faxing much like it handles document printing. The document is spooled to a queue similar to that used for printing, but it is redirected to a fax instead of actually being printed. Installing a fax printer is simple. This screen displays all of the currently configured printers. Now, right-click in an empty area of the window and select the Install A Local Fax Printer command from the resulting shortcut menu.
A new printer named Fax will be created instantly. You can distinguish this printer from the others because its icon looks like a fax machine.
Now that you've installed a fax printer, you must share the printer so that remote users can send faxes through it. To do so, right-click on the fax printer and select the Sharing command from the resulting shortcut menu. You'll now see the Fax Properties sheet appear, with the Sharing tab selected. Select the Share This Printer radio button and then give the fax printer a share name.
For the purposes of this article, I'll use the share name Fax. While you're in this dialog box, be sure to check out the Security tab. By default, Everyone is allowed to print or, in this case, to fax.
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